The entire process is managed by three interactive stations: Card Issuing Machine (CIM) - Staff Security Manager (SSM) – Card Returning Machine (CRM).
The visitor arranges an appointment with a company representative who, in turn, inserts all related information into a database that is directly connected to the VMS system.

On arrival at the company the visitor inserts his details into the CIM (Card Issuing Machine).
The system recognises the visitor and automatically sends a text message or email to the company representative who had initially inserted the information into the database, thus allowing him to arrange for effective visitor reception.
The visitor inserts his ID into the CIM that automatically scans both sides of the document. The visitor’s photograph is reproduced in real time and is forwarded to security staff for viewing on the Staff Security Manager.

A member of the security staff then checks the visitor’s photo identification and confirms issue of the badge from the Staff Security Manager control station.
Once security has confirmed the visitor’s identity, the CIM automatically issues a Visitor badge by matching visitor data to the numeric code contained in the badge.

The system is capable of interacting with other electronic access devices, such as turnstiles, to grant the visitor access through the badge in his possession.

A sensor system provides for real-time tracking of the visitor throughout the premises.
At the end of the visit, the visitor returns the badge to the CRM station (Card Returning Machine) as he leaves the premises. The station once again reads the badge and transfers exit data to the database.
The company representative can access the database from his office and finally close the visitor report.
The entire process is thus completed and data can be accessed by the company for any further checks.
By using SSM (Staff Security Manager), it is possible to see exactly how many visitors are on the premises at any given time and to see a series of visitor statistics.
Individual cards can be reinserted into the CIM and used for future visits.

Regular visitors, suppliers and maintenance workers do not have to follow the recognition procedure for a predefined period by registering their digital fingerprint through the CIM the first time they enter the building.

The station performs cross-checks of regular visitor details with the information previously inserted by company staff. During future visits, the visitor simply inserts his digital fingerprint and the badge is automatically issued without any further checks.
To ensure protection of visitor privacy and personal data, digital fingerprints are not filed in a recognisable form but are translated into numeric codes capable of accurate visitor identification.
This means digital fingerprints cannot actually be viewed.